Canon for business security
Protecting against diverse cybersecurity threats and maintaining compliance with rapidly evolving data protection legislation have become a daily challenge for IT decision makers and business leaders.
And with the rise of hybrid working models, the volume and range of risks facing businesses has only increased.
Discover technology, solutions, and services from Canon to help you safeguard the security of your print infrastructure.
Our information security solutions
Uniquely, we practice what we preach: you’ll get support from the same team of experts who work on our class-leading product security.
With our technology, solutions, and services, you can protect endpoint devices to prevent data breaches, improve security and compliance by controlling access to your systems, and safeguard digital documents and other sensitive data.
Device security
Your printers and scanners are sophisticated, network-connected machines that facilitate information flow and digital processes. However, if not included in your cybersecurity strategy, they could become entry points for attackers.
We build advanced security features into our hardware to prevent this and manage access to your documents, including multi-factor authentication, real-time threat detection, and end-to-end data encryption.
Our services
You can choose from our range of security services to help you manage information securely throughout the device lifecycle.
Security services
Our suite of security services touches every stage of the device lifecycle, from bringing new devices into your network securely, to maintaining security at device end-of-life through complete data removal. If you have a print security challenge, we have a security service to help.
Subscription Security Services
Comprehensively protect your critical business information with our flexible Subscription Security Services. You’ll get advanced end-to-end security via one simple subscription, ensuring ongoing protection tailored to your business’ evolving needs.
Business software
With our software solutions for business, we offer complete visibility and control of your information estate.
Avoid human error with secure, automated processes using Therefore™ Online. Align print security to your overall security strategy through uniFLOW Online. Keep documents out of the wrong hands with secure print job release. And gain full visibility of scanned documents with detailed security reports.
Secure by design
With Canon, information security isn’t an afterthought. It connects everything we do, from hardware design through to end-of-life.
Rigorously tested solutions, continuous security patching with AI-driven threat detection, an expansive suite of services... we cover all parts of the document lifecycle, and maintain security throughout the life of our products, too. That’s 360º protection, 24/7.
Protect endpoint devices
Prevent data breaches by protecting print and scan devices connected to the network, as well as securing the print infrastructure.
Protect printing and scanning
Improve security and compliance by controlling access to all user activities related to printing and scanning, both in the office and remotely.
Protect documents and data
Ensure compliance with data protection regulations and strengthen data security by protecting digital documents and other sensitive data.
Prevent attacks
Protect key data from threats – whether malicious or accidental – and defend your organisation’s IT perimeter.
Protect data
Stop data leaks and keep control over your documents at every stage.
Prove compliance
Stay compliant with data regulations and avoid fines.
Safeguard reputation
Avoid reputational damage from data breaches and any subsequent fines.
Frequently Asked Questions
Get answers to common questions about information security with Canon.
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Print infrastructure security is crucial because modern printers are networked devices that can store, process, and transmit sensitive data. If left unsecured, they can become entry points for cyberattacks, leading to data breaches, financial losses, and compliance issues.
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Common threats to print security include:
• Unauthorised access to printers
• Interception of printed documents
• Network vulnerabilities
• Inadequate data encryption
• Malicious software and firmware -
To secure your print infrastructure, you should implement robust authentication methods (e.g. passwords, PINs, biometric scans, and ensure all devices have up-to-date firmware and security patches. For documents in transit, use data encryption. Finally, you can monitor and manage print devices through a centralised dashboard.
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Encryption protects data sent to and from printers, so that sensitive information cannot be intercepted and read by unauthorised individuals. It is a critical component of a comprehensive print security strategy.
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In a hybrid work environment, it's essential to secure home printers with corporate security standards. To support this, you can use cloud printing solutions with robust security configurations, and educate employees about print security best practices.
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A managed print service (MPS) can help enhance print security by providing regular security assessments and updates, as well as centralised management of print devices with advanced security features and monitoring.
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Print security measures should be reviewed and updated regularly, especially when new threats are identified or when there are changes in your IT environment. Regular updates ensure that your print infrastructure remains secure against evolving threats.
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Key compliance regulations include:
• GDPR (General Data Protection Regulation): Protects personal data of EU citizens.
• HIPAA (Health Insurance Portability and Accountability Act): Ensures the security and privacy of health information in the U.S.
• NIS2 (Network and Information Systems Directive): Enhances cybersecurity across the EU. -
To comply with GDPR, you should:
• Implement data encryption for all print jobs.
• Ensure secure access controls to printers.
• Regularly audit and monitor print activities.
• Provide training on data protection best practices. -
For HIPAA compliance, you need to:
• Use secure authentication methods for accessing printers.
• Encrypt sensitive health information during transmission and storage.
• Maintain audit trails of print activities.
• Regularly update printer firmware and security patches. -
NIS2 requires organisations to:
• Strengthen network and information system security.
• Implement risk management practices.
• Report significant security incidents.
• Ensure continuous monitoring and assessment of print infrastructure. -
Non-compliance can lead to straightforward financial penalties and fines, but can also have knock on effects such as legal actions and lawsuits, damage to reputation and loss of customer trust. Non-compliance with regulations can also lead to Increased vulnerability to cyberattacks.
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Managed print services can assist with compliance by providing regular security assessments and updates, ensuring adherence to regulatory requirements, offering advanced security features and monitoring, and simplifying management of print devices and data protection.
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A comprehensive print security policy should include:
• Clear guidelines on data encryption and access controls.
• Procedures for regular audits and monitoring.
• Training programs for employees on compliance requirements.
• Protocols for incident response and reporting.
Explore further
Managing workspace security risks in changing times
Download Canon’s guide to keeping information safe across different workspaces.
Secure, anywhere: how to safeguard data in hybrid workspaces
Read our article on the best processes and practices for a secure hybrid working environment.
Security in the hybrid working era: Is your organisation prepared for new risks
Explore the specific risks posed by new working practices, such as using co-working spaces and mobile devices.
Related solutions
Explore specific Canon solutions to help you keep your data safe.
uniFLOW Online
An advanced print and scan management software that harnesses the power of the cloud to help you securely manage your entire print environment.
Therefore Online™
Therefore™ Online is an agile document management cloud enabling enterprise grade content management and efficient document workflows.
Canon workspace print and scan technology
Our unrivalled portfolio of office printers, scanners, and multifunction devices is engineered to deliver for the long haul, with constantly evolving security features.
imageFORCE printers
Packed with advanced technology including machine learning and AI-generated algorithms, imageFORCE printers deliver unparalleled security and reliability.